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Title
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The formal name of a work, such as a monograph, serial, or painting
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Institution
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The institution or agency responsible for providing intellectual access to the materials being described.
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Collection Title
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The name of the described materials at the highest unit (collection, record group, etc.).
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Creator(s)
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Person or corporate body responsible for the intellectual or artistic content of a single item.Separate individual names with a semi-colon
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Collector(s)
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The individual or organization responsible for the creation, accumulation, or assembly of the described materials before their incorporation into an archival repository. Separate individual names with a semi-colon
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Description/Scope and Content
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Short description about the contents of the collections. Collections highilghts and unique items and perspectives, gaps in records, research importance, biographical/historical note.
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Date
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(date: Year-Month-Day 2021-09-16; date range, or bulk dates.)
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Location
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Information identifying the place where the described materials are stored, such as the name or number of the building, room, stack, shelf, or other tangible area. permanent or temorary)
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Identifier
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Any alpha-numeric text string that serves as a unique reference point or control number for the described material, such as a lot number, an accession number, a classification number, or an entry number in a bibliography or catalog.
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Language
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language or communication system in which the material is written. including translations.
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Extent
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State whether or not this information is available or unavailable?Information about the quantity of the materials being described or an expression of the physical space they occupy. Includes such traditional archival measurements as cubic and linear feet and meters; also includes counts of microfilm reels, photographs, or other special formats, the number of logical records in a database, or the volume of a data file in bytes.
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Collection Type
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The nature or genre of the resource e.g. Special collections, Archives, Repository, General collection etc)
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Level of Processing
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Information about accessioning, arranging, describing, preserving, storing, or otherwise preparing the described materials for research use. How is the collection or item currently processed?
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Type of Materials/Format
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Identifies the types of material being described, by naming the style or technique of their intellectual content (genre); order of information or object function (form); and physical characteristics.
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Related Collections: Types of Materials
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Information about materials that are not physically or logically included in the material described but that may be of use to a reader because of an association to the described materials. Materials in related collections in same or other repository.
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Presevation/Conservation concerns
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A description of important physical conditions or characteristics that affect the storage, preservation, or use of the materials described.
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Provenance
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Information about the chain of ownership of the materials being described, before they reached the immediate source of acquisition. Both physical possession and intellectual ownership can be described, providing details of changes of ownership and/or custody that may be significant in terms of authority, integrity, and interpretation.
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Copyright
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(Copyright, Out of copyright, Mixed, unknown, partial (Add details to notes).
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Donor Information
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Information about the individual or organization responsible for the creation, accumulation, or assembly of the described materials before their incorporation into an archival repository.
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Usage
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How frequently this is used
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Notes
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Add any other details or information. Any Restrictions, sensitive materials, Donor information, notes on realted materials. If you selected "Other" in any fields. Include the 'Other' details in this Notes Field.
